How to Print an Email on Outlook? Easy Guide London

Printing emails from Microsoft Outlook is a straightforward process that can be essential for record-keeping, sharing important information, or maintaining a physical copy of communication. Whether you are using Outlook on your desktop, the web version, or the mobile app, printing an email is easy. This guide will walk you through the steps needed to print emails from different versions of Outlook.

Printing Emails from Outlook Desktop

  1. Open Outlook: Launch Microsoft Outlook on your computer.
  2. Select the Email: Navigate to your inbox or the folder containing the email you wish to print. Click on the email to open it in the reading pane or double-click it to open it in a new window.
  3. Access the Print Option:
  • If the email is open in a new window, click on File in the top-left corner.
  • From the drop-down menu, select Print. If you’re using the reading pane, you can also find the print option under the ellipsis (three dots) in the top-right corner.
  1. Choose Your Printer: In the Print dialog box, you will see a list of available printers. Select the printer you want to use.
  2. Adjust Print Settings: Here, you can adjust settings such as the number of copies, page orientation, and specific pages to print. For most emails, the default settings will suffice.
  3. Print the Email: Click on the Print button to start printing your email. Your email will be sent to the selected printer.

Printing Emails from Outlook on the Web

  1. Log into Outlook.com: Open your web browser and go to Outlook.com. Sign in with your Microsoft account.
  2. Find the Email: Navigate to your inbox and locate the email you want to print. Click on it to open the email.
  3. Print the Email:
  • Click on the More actions button (three dots) in the top-right corner of the email window.
  • From the dropdown menu, select Print.
  1. Adjust Printer Settings: A print preview window will appear. Here, you can choose your printer and adjust any print settings you need.
  2. Start Printing: Click on the Print button to print your email.

Printing Emails from Outlook Mobile App

  1. Open the Outlook App: Launch the Outlook app on your mobile device.
  2. Select the Email: Navigate to your inbox and tap on the email you want to print.
  3. Access the Print Option:
  • Tap on the More actions button (usually represented by three dots or lines).
  • Look for the Print option in the menu that appears.
  1. Choose Your Printer: The app will search for available printers. Make sure your device is connected to a printer (either via Wi-Fi or Bluetooth).
  2. Print the Email: After selecting the printer, tap Print to print your email.

Tips for a Better Printing Experience

  • Check Printer Connections: Ensure your printer is connected and powered on before printing.
  • Use Print Preview: Always use the print preview feature to avoid printing unnecessary pages or formatting issues.
  • Adjust Email Format: If the email contains images or complex formatting, consider forwarding it to yourself and printing it as a PDF for better results.

Conclusion

Printing emails in Outlook, whether from the desktop, web, or mobile app, is a simple and effective way to create hard copies of important communications. By following the steps outlined in this guide, you can easily print any email with just a few clicks. Always ensure your printer settings are correct for the best printing experience, and you’ll have your email printed in no time.